|Engagement Programs Manager||Full-Time
|Head of Music||Full-Time
Job Title: Production Manager
Department: Operations (Artistic, Production/Technical, Community Engagement Programs)
Reports to: Director of Operations
FLSA Status: Full-time, Exempt
Supervises: Technical Director (TD), Seasonal production personnel, Craftsman’s Guild, IATSE and non-union stagehands
General Position Summary:
The Production Manager is responsible for planning, implementing, and managing the production needs and resources for the company’s mainstage productions, site-specific productions, festival productions, community programs, galas, special events and performances, and annual programming (hereinafter referred to throughout this document as, “Productions”). The Production Manager ensures that all production and technical aspects of the Productions are in adherence to established parameters and supports the artistic and financial goals of the company. The Production Manager has the discretion to resolve or recommend for resolution unforeseen circumstances that occur during the course of the season.
Essential Functions/Major responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.
Production Administration and Planning
- In consultation with General Director and Director of Operations, develop season schedule and staffing plan.
- Support future planning by providing production feasibility studies and preparing research.
- Proactively identify and communicate constraints and clarify overall production parameters on an ongoing basis.
- Research and coordinate equipment and services related to physical production materials and labor, including but not limited to construction, acquisition, purchase, rental and transportation of all sets, costumes, wig/makeup, props, lighting, sound and video equipment, and production and technical equipment for all Productions and any company events that require production/technical assistance.
- Directly supervise the coordination, acquisition/fabrication, and execution of stage properties, costume, wardrobe, wig/makeup, and stage management physical materials and labor.
- Overall responsibility for the coordination and installation of scenic, lighting, sound, video, technical equipment, shipping/transport logistics, and related labor; Delegate such work to the TD.
- Oversee vendor and construction shop relationships, work, and payment.
- Manage the design process and production resources by tracking internal and external timelines and deliverables, keeping team members on track to complete tasks assigned.
- Act as a liaison to stage directors and designers during the design and production period; Establish good working relationships with all stage directors, and designers and coordinate their efforts to satisfy the artistic and financial goals of the company.
- Support artistic administration, music staff, and community programs in the execution of the Productions, including but not limited to the development of the orchestra pit plot, sound/acoustic support, coordinate transportation of materials/equipment and musical instruments, coordinate music equipment and in-theater music needs, and provide production/technical support staff.
- Arrange rental and access of rehearsal spaces; With the Stage Manager, oversee execution of physical aspects of rehearsal requirements; Serve as primary contact with rehearsal venue and coordinate rehearsal venue contracting, and payments.
- Liaise with stage management in advance of the production period and throughout the rehearsal and performances; Prepare production and technical materials for stage management.
- Attend design meetings, production meetings, and staff meetings.
- Outgoing Rentals: Promote usage; Maintain relationship with Renting Company; Manage rental packages and contracts; Negotiate and/or manages inquiries and contracts; Administer execution of rentals; Schedule shipping & receiving; Manage maintenance needs; Maintain rental package documentation for internal use and promotional materials.
- Incoming Rentals: Provide feasibility recommendations and logistics research; Generate production research; Support negotiations; Assist with administration of rental; Manage relationship with Owning Company throughout the realization of the Production.
- Support Co-production feasibility and negotiations; Manage relationship with Co-producer production and technical staff in the realization of the Production.
- Prepare all touring, co-production, and rental technical and production documentation.
- Participate in the departmental development of the master calendar for the season and festival.
- Maintain individual production calendars and schedules as required, and distribute such calendars to designers and production staff in advance of the production period.
- With the Artistic Administrator, participate in of the coordination of the daily rehearsal schedule representing production/technical needs.
- Coordinate technical schedule and performance venue schedule with the TD.
- Support scheduling of other company related events with the Director of Operations.
- Coordinate communication and scheduling between artistic, production, marketing, and development departments about rehearsal and performance operations (i.e., backstage tours with development, preshow lectures with community engagement, etc.).
- Serve as the connector between company leadership and the production/technical staff and design teams, ensuring communication proliferates throughout the department and that needs are being represented and responded to (at all levels).
- Ensure all production departments have the resources they require to execute the season.
- Determine labor needs for Productions and company events.
- Negotiate production and technical personnel contracts, which may include scenic/paint, electrics, props, wardrobe, stagehands, and support staff; Supervise staff in the preparation and execution of such contracts.
- Manage and supervise a series of direct and indirect reports, including union and non-union personnel at multiple locations, in the areas of stage management, props, stagehands, construction labor, electrics, wardrobe, wigs/makeup, etc. during the advance/prep period, work at the warehouse, rehearsals, and performances.
- With the TD, determine labor needs and crew calls for Productions and supervise load-ins, load-outs, technical rehearsals, and performances.
- Manage personnel conflicts and reports such conflicts to the Director of Operations and/or the Director of Finance and HR.
- Obtain employment forms, procure production/technical time sheets, and review production/technical payroll hours before approval; Prepare production/technical payrolls.
- Maintain daily relationship with IATSE, contractors, and overhire; Involve General Director and Director of Operations in contract interpretation and dispute resolution with union and non-union labor.
- In collaboration with the Director of Operations, develop and manage individual production budgets, expenses and timelines.
- Assist in developing budgets for future Productions; Provides budget research.
- Regularly communicate any and all forecast related information to Director of Operations or appropriate departmental head.
- Prepare detailed long-range budget estimates for production and technical departments, including union and non-union labor projections.
- Monitor the annual production budget and cash flow (labor, scenic, electrics, costume, production logistics/infrastructure, etc.) including appropriate forecasting, maximizing efficiencies and controlling costs.
- Submits purchase orders.
- Codes payables.
- Obtain competitive costings for all production and technical elements of expenditure.
- In the absence of the TD, coordinate overall TD responsibilities and tasks to advance Productions.
- Active participation in solving unforeseen circumstances during the production process.
- Attend performances and events as required.
- Oversee the inventory of warehouse, maintaining records of all work done.
- Prepare/maintain internal production records and archival media; document operations as needed.
- Oversee and implement Operations department technology plan and organization.
- With Director of Operations and TD, liaise with performance venue management and personnel.
- With the Director of Finance and HR, fulfill insurance requirements.
- Recommend capital expenditures and improvements.
- Acquire (but does not select) supertitles; Act as liaison to the supertitle operator.
- Proof program book content, as it relates to the production areas.
- Participate in assessment of viable rehearsal and performance venues.
- Attend and participate in meetings as required.
- Other duties as required.
Education and/or Experience:
- Bachelor’s Degree required; preferably in music, theatre or other arts. Experience working in non-profit arts organization, is preferred.
Knowledge, skills and abilities:
- Demonstrated ability to effectively manage multiple projects in a production environment and to deal proactively with company requirements.
- Analyze information logically, drawing on one’s knowledge and experience base and calling on other references and resources as necessary to generate appropriate and/or creative solutions.
- 5+ years of experience in production management, technical direction, or as a production department head.
- Complete understanding of theater techniques and processes, including industry safety standards.
- Experience with union crews and interpretation and implementation of union agreements.
- Strong computer skills, including a thorough knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Publisher) and CAD and/or VectorWorks.
- Excellent written and verbal communications skills.
- Excellent organizational skills.
- Highly self-motivated with leadership qualities and also an effective team player.
- Works well under pressure.
- Results and team-oriented work style.
- Must be able to lift and carry 50 pounds.
Opera Omaha staff, board members, seasonal production, design, technical personnel, theatrical vendors and construction shops, community organizations and any external constituents needing assistance. Establishes a good relationship with all to enhance company morale and maintain a positive attitude within the working environment.
Job Conditions and Work Hours:
Opera Omaha is a high-energy organization with a demanding mission. Employees will sometimes experience heavy workloads under very tight timelines. In addition, work may be required outside of normal business hours, including some evenings and weekends to support programming, performances, and other Opera Omaha initiatives.
Interested candidates should email a cover letter, resume and salary requirement to Jenny Daggett, Director of Finance and Human Resources: firstname.lastname@example.org. Please include "Production Manager” in the subject line of the email.