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Managerial Associate - Vocal Division

Overall Purpose

An entry-level position to assist in the management of Artists and manage the day-to-day administration to enable the Artist Manager to develop the careers of Artists ensuring their success in a commercial world. 

Key Accountabilities:

  • Work directly with a list of artists, arranging logistics such as travel and housing, issuing and processing contracts, preparing itineraries and applying for work visas.
  • Updating and maintaining an accurate calendar for each artist.
  • Liaising with opera companies, orchestras and other Presenters to ensure that all future contract details are correct.
  • Working with PR and Presenters to schedule and administrate interviews and appearances.
  • Frequent direct contact with artists to ensure that schedules are accurate.
  • Accurate recording of all financial information for each engagement, and processing invoices and other financial documents in conjunction with the finance department.Production of financial statements and assisting with bi-monthly income projections.
  • Liaising with artists, accountants and/or personal assistants regarding tax documents, statement questions and ensuring that any fees to be received directly by the artist have been paid.
  • Act as first contact for contracts and other engagement documents.
  • Assisting the artist management team in their daily work, providing administrative and secretarial support (incl. filing, minute taking) and deputizing for them when necessary.
  • Act as the first point of contact for inquiries from the general population, Presenters, and artists seeking management representation.
  • Researching, producing and updating press materials for each artist, including first drafts of updated biographies.
  • Updating and maintaining certain areas of the IMG Artists website in relation to artist roster.
  • Frequent weekend/evening work, mostly related to performance attendance

Essential skills:

  • Bachelor’s degree (or equivalent) with a strong interest or passion in opera; previous experience in the music industry a plus.
  • Typing skills and computer literacy (Microsoft Word, Excel, Outlook and internet.)
  • Strong knowledge of vocal repertoire.
  • The ability to remain calm and efficient under pressure, and the ability to follow through on multiple projects at once.
  • Good organizational skills and the ability to prioritize work flow.
  • The ability to be a self-starter and to complete projects within specified deadlines without supervision.
  • Enthusiastic, positive approach to work.
  • Strong writing skills; the ability to express yourself clearly both in person and in writing.
  • Meticulous attention to detail.
  • Commitment to providing a high quality service to each artist.
  • Ability to interact effectively with colleagues and clients at all levels, showing a high degree of empathy.
  • Ability to work successfully and efficiently in close collaboration with others and as part of a team.

Desirable skills:

  • Languages in addition to English would be beneficial.

This is a full-time position with an excellent benefits package and a competitive salary.

Candidates must have eligibility to work in the USA.

Closing Date: December 29, 2017

To apply email jobs@imgartists.com


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