Web Site:www.houstongrandopera.org
Phone:713-546-0200
Fax:713-247-0906
Facebook:https://www.facebook.com/houstongrandopera
Twitter:https://twitter.com/HouGrandOpera?lang=en
Other Postings
POSITIONTYPE
Customer Care RepresentativePart-Time
Development Communications ManagerFull-Time
VideographerFull-Time
Director of FinanceFull-Time
Development OfficerFull-Time
Annual Fund ManagerFull-Time
Senior AccountantFull-Time
Assistant Stage ManagerFull-Time
Special Events CoordinatorFull-Time
Editorial ManagerFull-Time
Advancement Data CoordinatorFull-Time
Senior Development OfficerFull-Time
Senior AccountantFull-Time
Assistant Technical DirectorFull-Time
Technical Assistant/DriverFull-Time
Marketing Manager, Audience InitiativesFull-Time
HGOco Programs CoordinatorFull-Time
Development Officer (Renewal)Full-Time
Associate Director of Development (Acquisitions)Full-Time
Development Officer, Institutional GivingFull-Time
Junior Draper/TailorFull-Time
Customer Care Center ManagerFull-Time
Prospect ResearcherFull-Time
Social Media CoordinatorFull-Time
HGOco Operations Administrator 
Prospect ResearcherFull-Time
Development Officer ACQFull-Time
Artistic and Rehearsal Coordinator
SUBMITTED DATE: 5/21/2019

Job Title:                      Artistic and Rehearsal Coordinator

Department:                Artistic

Reports To:                  Company Manager

Classification:             Full-time, Non-exempt (9 month seasonal contract)

 

SUMMARY

The Artistic and Rehearsal Coordinator facilitates daily activities in the Company Office.  Primary responsibilities include the creation and distribution of the daily rehearsal and performance schedule, administrative support for the Artistic and Music Department, and responding to artists’ needs as a member of the Artist Services and Rehearsal team.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

  • Coordinates and issues the daily schedule for all HGO productions, events, HGO Studio, and HGOco activities in association with requests from the Music Administrator, Assistant Directors, Stage Manager/ASMs, and HGO Studio staff.  Attends the company's weekly scheduling meeting.
  • Ensures timely delivery of the daily schedule to all company personnel and artists via email and the HGO website; maintains and modifies the daily schedule as necessary, informing all parties of any changes.
  • Arranges doctor appointments for guest artists, providing transportation to appointments as necessary.
  • Shepherds foreign artists through the process of obtaining a US Social Security number, if they do not already have a SSN.
  • Working with the Associate Company Manager, coordinates and communicates with the Wortham Staff regarding HGO's use of additional spaces within the Wortham Theater Center.  Serves as Liaison to Wortham Staff for security door requests. 
  • Coordinates maintenance and engineering needs for rehearsal facilities and HGO office spaces with the Wortham staff.
  • Monitors use of rehearsal spaces, ensuring proper set-up for rehearsals, and reporting any issues with the condition or cleanliness of spaces.
  • Assists in travel, housing, car rental, and other arrangements for visiting artists and Houston Grand Opera staff, as directed by the Company Manager. Creates artist itineraries based on the arrangements made by the Company Manager and assembles packets to be given to artists upon arrival. Provides transportation for artists to events as needed.
  • Assists in the contract administration and audition process for supernumeraries, child wranglers, light walkers, chorus, and dancers as directed by the Company Manager and Music Administrator.   Maintains super databases by inputting information obtained at auditions.
  • Plans and purchases opening night gifts for supers; assists the Guild Hospitality Committee with delivery of opening night gifts for principal artists.
  • Arranges dress rehearsal tickets, including those given to supers and the HGO Guild Hospitality committee; arranges comp tickets to performances for mainstage artists.
  • Provides the backstage list for each performance and the final dress rehearsal.
  • Provides administrative assistance to the Director of Artistic Operations, Company Manager, Associate Artistic Administrator, and Music Administrator, as needed.
  • Maintains inventory in the 6th floor kitchen area to ensure that supplies are stocked and available to artists and staff.
  • Collects and distributes production and artistic department mail.
  • Assists in the preparation of chorus and dancer payrolls in collaboration with the Music Administrator.

 

Other Duties:

Serves as a member of the artist services team, responding to all artist requests promptly and thoroughly to ensure their focus and concentration on the production.

 

ESSENTIAL JOB QUALIFICATIONS

Bachelor of Arts degree or equivalent job experience.  Previous production experience in a professional arts organization preferred.  Knowledge of opera preferred, but not required.  PC proficient and spreadsheet applications experience - Word, Excel and Outlook required, Powerpoint and Access beneficial.  Must be available to work a flexible schedule, with evening and weekend work required during production periods.  Reliable transportation required.

 

SPECIAL JOB CHARACTERISTICSCandidates should possess a friendly personality, superior organizational and communication skills, a great attention for detail and the ability to respond diplomatically and creatively to a variety of requests from artists, volunteers and staff.  Foreign language is helpful, but not necessary.  Must be comfortable collaborating with other staff in a team work environment.  Must be enthusiastic about taking personal initiative to reach out and help artists with a wide variety of scheduling and personal needs, and personally follow every task to completion.


Questions?
Questions about Membership or this application? Please contact Vincent Covatto, organizational membership manager, at VCovatto@operaamerica.org or by calling 646.699.5237.
THE ORGANIZATION RESOURCES
THE NATIONAL OPERA CENTER EVENTS FACILITIES AND SERVICES
BECOME A MEMBER MEMBER OPPORTUNITIES
SUPPORT OPERA AMERICA
RESOURCES
To have your company’s photos included in the header rotation, send photos that are at least 1200px wide and 550px tall to Webmaster@operaamerica.org. Please note that submission of photos does not guarantee inclusion.
All OPERA America facilities are handicapped accessible. The National Opera Center features ground-level entry with elevators to the venue. All spaces are wheelchair accessible, and modular seating can be arranged to accommodate wheelchair users for all programs and performances. Handicapped accessible restrooms are available on all floors.
330 Seventh Avenue, New York, NY 10001
Tel: 212.796.8620 • Fax: 212.796.8621
Info@operaamerica.org

Privacy PolicyReturns Policy
2015 Form 990FY16 Audited Financial Statement
© Copyright 1995-2017 OPERA America Inc.

Technical issue with the website? Let us know.