Web Site:www.pbopera.org
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Associate Artistic AdministratorFull-Time
Director of DevelopmentFull-Time
Artistic & Production Assistant (Seasonal October - April)

Palm Beach Opera seeks an Artistic & Production Assistant for seasonal work from October 1, 2019 through April 30, 2020.  Housing will be provided as necessary.  This position will support the Director of Artistic Administration and Director of Production & Facilities, and work closely with the Associate Artistic Administrator in the planning and implementation of all artistic and production activities.  The ideal candidate will be highly organized and detail oriented with excellent communication skills.  A background in opera or the performing arts is preferred.


Essential Duties and Responsibilities

Artist Services

·       Assist with travel and housing for all artistic and production department personnel, including:

o   Booking flights and arranging airport pick-ups.

o   Determining travel reimbursements.

o   Coordinating seasonal leases and preparing condo applications and payments.

o   Coordinating any necessary condo repairs and maintenance.

o   Coordinating hotel reservations and accounting.

o   Coordinating rental car reservations and managing billing.

·       Assist with all artist hospitality initiatives, including:

o   Preparing artist welcome bags.

o   Procuring and distributing cast gifts.

o   Planning artist receptions.

o   Managing crew and production staff catering.

o   Organizing comp tickets requests.

·       Ensure that scores and translations are available, copied, and uploaded/distributed for all music programming as necessary.

·       Serve as on-call liaison to artistic and production department personnel.


Administrative Support

·       Assist Artistic and Production departments with:

o   Preparation of artistic and production payroll, expense reporting, and check requests, including reconciling the monthly credit card statement.

o   Creation of the daily production schedule.

o   Logistical planning and staffing support for productions, events, and auditions.

o   Research and preparation of visa applications for international artists.

o   Collecting, creating, and editing all artistic content for the program book.

o   Management of artistic sponsorship benefits, including autograph materials.

·       Coordinate cleaning, maintenance, and ordering of supplies for the Production Center.

·       Administer ArtsVision and enter and update production information.  Maintain music library, company database, and production files.  Prepare and maintain season and archival files and production records.


Qualifications and Requirements

·       Must have the ability to work flexible hours, including extended hours, evenings, and weekends.

·       A background in opera or the performing arts is preferred.

·       Ability to establish priorities and multitask, with strong organizational and creative problem solving skills, and excellent attention to detail.

·       Excellent verbal and written communication skills, and the ability to interact with a wide range of personalities.

·       Discretion with confidential and sensitive information.

·       Knowledge of computerized information systems and their application, including Microsoft Outlook and Microsoft Office.

·       Access to reliable transportation.


This job description is not necessarily an exhaustive list of all responsibilities, duties, skills, requirements, or working conditions associated with the job.  While this listing is intended to be an accurate reflection of the current job, the company reserves the right to revise the job or to require that other or different tasks be performed or assigned.


Please forward your cover letter and résumé in pdf format to:  pbohr@pbopera.org.


Palm Beach Opera is an Equal Opportunity Employer and does not discriminate based on race, color, national origin, religion, ancestry, sex, age, familial status, marital status, sexual orientation, gender identity and expression, disability or genetic information.

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