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Coordinator, Ryan Opera Center Board and Lyric Young Professionals
SUBMITTED DATE: 9/10/2019

REPORTS TO: Manager, Boards Management

STATUS: Full-time, non-exempt 

DUTIES AND RESPONSIBILITIES:

Boards Team

  • Demonstrate leadership in accordance with Lyric’s mission and vision as they relate to the activities and events of Lyric’s six Boards: Board of Directors, Women’s Board, Guild Board of Directors, Ryan Opera Center Board, Chapters Executive Board, and Lyric Young Professionals Board.
  • Ensure and manage the day-to-day function of the Ryan Opera Center Board and Lyric Young Professionals Board.
  • Provide concierge level customer service to Board members in Maintenance Portfolio by:
    • Monitoring contributions
    • Executing performance ticket requests
    • Making Graham Room dining reservations
    • Answering phones
    • Composting correspondence
  • Manage the Board Office including:
    • Ordering supplies
    • Drafting correspondence
    • Preparing gifts
    • Tracking expenses
  • Assist the Coordinators, Board of Directors & Women’s Board; Associate, Guild Board & Chapters; Special Events Team with their responsibilities under the supervision and approval of the Senior Director, Boards Management & Special Events and Manager, Boards Management
  • Assist with implementation of all major events including Opening Night Opera Ball, Spring Musical Celebration, Wine Auction, and special fundraising galas.

 Ryan Opera Center Board and Lyric Young Professionals

  • Maintain accurate and detailed contact information for Board members in Tessitura, board directory, and digital files, proofing Board listings regularly for programs.
  • Track Board engagement, giving, and participation through database and files.
  • Prepare and track annual dues.
  • Develop and maintain filing system for member files, activities, events.
  • Update, maintain, and produce Board directory annually.
  • Oversee the management and execution of all Full Board and Executive Committee meetings, and Board-specific events throughout the season, as well as scheduling for the upcoming season.
  • Generate all Board and Executive Committee meeting materials and logistics, alongside Boards team, including:
    • Creation of packets, reports, and agendas
    • Record and transcribe meeting minutes
    • Manage invitations and track responses
    • Prepare and assemble meeting folders
    • Manage seating and vendors such as catering and A/V
  • Create content and oversee production of Board e-newsletters, social media, and other related communications.
  • Organize planning and implementation of all Ryan Opera Center Board and Young Professionals events, including the annual Ryan Opera Center Gala and Halloween Masquerade.
  • Communicate with Marketing team to create, promote, and execute Medley package for Young Professionals.
  • Oversee the fulfillment of Young Professionals Membership Benefits, including Happy Hours and Cocktails & Conversations Education Series.
  • As the business evolves, so may this role; these duties may change as Lyric’s leadership identifies the need at any time.

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university.
  • 1+ years experience in Development or related field.
  • 1+ years experience working directly with a volunteer board.
  • Working knowledge of and comfort working with:
    • Microsoft suite of products
    • CRM expertise (Tessitura a strong plus)
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team.

WORK CONDITIONS:

  • Ability and flexibility to oversee evening or weekend functions, deployments, or performances.
  • Sitting or standing for extended periods of time.
  • Ability to operate a computer keyboard, mouse, to handle other office equipment, and to lift up to 30 pounds.

HOW TO APPLY:

Please forward a resume and cover letter to jobs@lyricopera.org denoting position of interest at the subject line, or mail to: Lyric Opera of Chicago, Attention: Human Resources, 20 N. Wacker Dr, Suite 860, Chicago, IL 60606.

The Lyric Opera of Chicago is committed to enhancing our diverse work environment and is proud to be an equal opportunity employer. Lyric does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.


Questions?
Questions about Membership or this application? Please contact Vincent Covatto, organizational membership manager, at VCovatto@operaamerica.org or by calling 646.699.5237.
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