Director of Finance & Administration
DESCRIPTION
We have big plans for Calgary Opera's next chapter and know that the most important element in achieving our vision is an incredible team. We are keenly interested in recruiting new team members who reflect the diverse fabric of this place we call home and the people we exist to serve.
The Director of Finance & Administration plays a leadership role in all financial aspects of the organization's work and to build and maintain efficient, accurate, and effective administrative practices and systems. This is a full-time role.
As a member of a two-person team, the Director of Finance & Administration reports to the General Director & CEO, serves as a senior member of the Leadership team, works closely with the company’s Treasurer and Chair of the Finance Committee of the Board of Directors, and supervises one part-time bookkeeper.
A Flexible, Audience-Centric Approach
Calgary Opera’s most important work brings together audiences, donors, participants, and members of the public for events, performances, and programming. To do that well, most audience-serving activities are scheduled on weekday evenings, Saturdays, and Sundays. Generally, regular employees are expected to work an eight-hour day (8) for 40 hours per week. The Director of Finance & Administration has a unique set of responsibilities that requires a balance of administrative and audience-serving work. To manage these competing demands, we offer a flexible approach to when and where work happens. This includes:
Start and end times that differ from 9 AM and 5 PM, respectively
Swapping weekday work for weekend work
Working from home or other remote location with stable internet connection
Responsibilities
Financial Systems, Controls, and Compliance
Oversee finance and accounting functions, including budgeting, forecasting, cash planning and management, accounts payable, and accounts receivable
Establish and maintain audit procedures and year-end requirements, collaborate with auditors for annual audit implementation plan
Prepare and present financial statements, reports, and analysis for internal distribution and to various external stakeholders as required
Ensure processes and systems have sufficient rigour to support internal controls, compliance, monitoring, and reporting
Establish and maintain a robust accounting and reporting process for restricted funding and deferred expenses and revenues
Build and maintain a matrix of administrative and non-programming expense allocations to support fundraising efforts
Oversee insurance coverage, payroll, benefits plans, preparation and distribution of tax forms, slips, surveys, and returns
Oversee financial management and reporting for the Southern Alberta Opera Development Foundation
Organizational Stewardship and Strategy
Provide financial stewardship, evaluating and directing resources in accordance with regulatory requirements and in alignment with strategic and operational plans
Manage treasury functions including cash flow, credit, and investments
Evaluate implications of business development opportunities and provide guidance on financial implications of strategic shifts and strategic growth
Collaborate with Leadership Team and Board of Directors to build consensus around acceptable levels of risk and develop broad-based capitalization plan
Relationship Management and Partnerships
Establish and maintain productive working relationships with Leadership Team and other staff members, providing resources and information that support their success and the success of the organization; Treasurer, Chair of the Finance Committee, and other members of the Board of Directors; and auditors, bankers, vendors, and other key stakeholders
Cultivate a professional network that contributes to the company’s success
Represent Calgary Opera in meetings of finance professionals and other performing arts and charitable organizations
Ideal Attributes & Qualifications
Demonstrates curiosity, honesty, integrity, respect and commitment to discretion and confidentiality
Demonstrates excellent communication skills (written, verbal, and listening)
A self-starter who thrives in a collaborative, inclusive, and innovative work environment
Offers a solution-oriented mindset, excellent time management skills, and the ability to manage competing priorities
Passion for the performing arts and knowledge of classical music are assets
Team player with the ability to inspire and motivate staff and volunteers
5 or more years of relevant leadership or management experience in finance and administration
A relevant accounting designation or equivalent experience (e.g., CPA)
Proficiency with accounting software, particularly SAGE; advanced skills in Microsoft Office, especially Excel and Teams
Strong financial reporting, tax, and budgeting skills; knowledge of financial statement requirements for Canadian not-for-profit organizations
Experience in arts and culture and/or the not-for-profit sector is an asset
Employment is contingent upon completion of satisfactory background check
Candidate must be legally authorized to work in Canada
About These Qualifications
Studies have shown that marginalized communities such as women, LGBTQIA+ and people of color often believe they must meet every qualification before applying. Calgary Opera is dedicated to building an inclusive, diverse, and equitable workplace that fosters a sense of belonging and supports a culture of learning, so if you’re excited about this role and your experience doesn’t include every qualification, we encourage you to apply.
An Inclusive and Respectful Organization
Diversity brings a wealth of perspectives, experience, and expertise to our organization, and in turn, increases our relevance and our capacity to build community. We work every day to cultivate an inclusive and respectful environment by welcoming colleagues and members of the public with different backgrounds and capabilities, treating everyone with dignity and fairness, and maintaining a workplace that is free of harassment, discrimination, and violence. We courageously and compassionately challenge biases and assumptions. We strive to foster a sense of belonging in everyone we engage, and work to hold audiences, program participants, and event attendees to the same standards.
For support and accommodations during the application and interview process, please contact us at Employment@CalgaryOpera.com.
Desired Start Date: December 2, 2024
BENEFITS
Pay Range: $115,000 - $120,000 Annual
Generous paid time off (vacation, flex days, lieu time)
Supplemental health & wellness benefits
RRSP with employer match
HOW TO APPLY
Candidates who are legally authorized to work in Canada are invited to email a brief cover letter and résumé to Employment@CalgaryOpera.com.
Application Deadline: November 15, 2024
Application Email/Link: Employment@CalgaryOpera.com