Marketing & Development Coordinator

Company: Opera For The Young

Company Location: Madison, WI

Job Location: Hybrid/Other; Local Remote

Job Type: Part Time

Date Posted: February 20, 2025

Network(s): Development; Marketing & PR

DESCRIPTION

Opera for the Young (OFTY) seeks a dynamic and detail-oriented Marketing and Development Coordinator to support our mission of bringing opera to children across the Midwest. This role combines tour booking, fundraising, and marketing responsibilities to ensure community engagement and financial stability. The Coordinator collaborates closely with the General Director to implement strategic goals and strengthen relationships with presenters, donors, and the broader arts community.

POSITION DETAILS

Status: Half-time, 12-month salaried position

Benefits: Simplified Employee Pension Plan (SEP)

Schedule: May require some nights, weekends, and occasional travel

Workplace: Hybrid work option available; regular weekly in-office time required

RESPONSIBILITIES

Tour Booking

• Manage presenter and tour information in Salesforce, maintain and grow mailing and e-blast lists.

• Distribute tour brochures and follow up with contacts to secure service bookings.

• Serve as the initial point of contact for presenters, coordinating schedules and logistics.

• Maintain and update the Google tour calendar.

Fundraising and Development

• Cultivate and strengthen relationships with donors to expand major gift and corporate sponsorship programs.

• Plan and execute individual giving campaigns and re-engage lapsed donors.

• Manage grant processes, including prospect research, relationship development with foundation staff, and preparation of accurate and timely applications.

• Maintain a grant calendar in Salesforce to ensure timely submissions.

• Oversee donor recognition and stewardship efforts to foster a culture of philanthropy.

• Collaborate with the Board and staff to ensure the success of fundraising events.

Public Relations

• Ensure external communications are consistent, mission-centric, and reflective of OFTY’s values.

• Represent OFTY at conferences, community events, and meetings, sharing the organization’s mission and achievements.

• Spearhead social media campaigns, pitch feature stories, and generate media coverage throughout the region (Wisconsin, northern Illinois, and eastern Minnesota).

• Join and actively participate in the Association of Fundraising Professionals (AFP).

Board of Directors Support

• Act as staff liaison to Development committees and attend all Board meetings as a non-voting member.

• Provide regular reports to the Board, keeping members updated on fundraising activities and needs.

• Serve as a fundraising advisor to the Board, engaging members to enhance the organization’s fundraising efforts.

QUALIFICATIONS

Education:

Bachelor’s degree required

Experience:

Minimum 2 years of successful marketing and/or development experience (e.g., major gifts, grant writing, corporate sponsorships, or annual campaigns).

Skills:

Strong computer proficiency, including MS Office Suite, QuickBooks, Adobe Creative Suite, and video editing software.

Ability to prioritize and manage multiple deadlines effectively.

Excellent interpersonal, communication, and relationship-building skills.

Why Join Opera for the Young?

As OFTY’s Marketing and Development Coordinator, you’ll play a vital role in expanding access to live opera for children while ensuring the organizations financial sustainability. Your work will directly impact thousands of students and help share the future of arts education.

Desired Start Date: April 30, 2025

BENEFITS

Pay Range: $23 - $25 Hourly

HOW TO APPLY